For NGOs & Grant Organizations
Projects & Budgets under control – no more Excel chaos.
Projex helps NGO teams to keep track of project budgets at all times, keep expenses on schedule, and automatically generate grant reports.
GDPR Compliant
Fully compliant with the European General Data Protection Regulation.
Hosted in Austria
Your data stays on servers in Austria – no third-country transfers.
Self-Hosted Option
Enterprise customers can run Projex entirely on their own infrastructure.
Scientifically Grounded
Developed as part of a Master’s thesis at UAS Technikum Vienna.
Personal Support
Direct line to the founder – no ticket system, no anonymous helpdesk.
Built With Customers
Every feature is shaped in close collaboration with real users – not generic off-the-shelf software.
Stop Flying Blind
Why teams are moving from Excel to Projex
❌ The Excel Chaos
- • Outdated data due to manual updates
- • Formula errors ruin your budget
- • Tedious reporting
✅ The Projex Solution
- Real-time sync of all project data
- Validated logic and automated alerts
- Ready-to-send reports with one click
Product Tour
See Projex in Action
Choose your plan and see exactly what you get.
1 / 4 — Login
Entry Plan
Login
Secure login with password reset. No setup, no overhead – get started immediately.
Pricing
Transparent. Fair. Straightforward.
Your price reflects the volume of your portfolio – not arbitrary limits. No surprises, no hidden costs.
Calculate Your Price
Enter your total active portfolio budget.
Entry
Capacity
- Up to 5 active projects
- 3 users
Project Management
- Create, edit & archive projects
- Project status & funding type tracking
- Submission deadlines & milestones
- Project partners & cost allocation
- Budget tracking & PDF export
Security
- GDPR-compliant operation
- Hosted in Austria
- Basic roles (admin / viewer)
Professional
* at a portfolio budget of exactly €100k (Zone 1: 0.6 % p.a.)
Capacity
- Up to 30 active projects
- 10 users
- Portfolio budget €100k – €2M
Finance & Documents
- Accounting entries & cost categories per project
- Financial manager assignment
- File upload & document management
- Notifications & deadline alerts
Administration
- Keywords & tagging
- Custom fields
- Contact person management
- Project-level change log
- Full role-based access control
Enterprise
* at a portfolio budget of exactly €2M (Zones 1–3: 0.6 % / 0.3 % / 0.15 % p.a.)
Capacity
- Unlimited projects & users
- Portfolio budget > €2M
Enterprise Features
- LDAP / SSO integration
- Legal entities management
- Facilities & geographic teams
- Global change log
- Server & system configuration
Support & Operations
- Priority support direct from the founder
- SLA guarantee
- On-premise deployment option
How is the price calculated?
Like a tax bracket, each zone rate applies only to the portion of your portfolio that falls within that zone. Entry customers always pay the flat rate.
| Zone | Portfolio Budget | Annual Rate |
|---|---|---|
| Zone 1 | 0 – €100k | 0.6% p.a. |
| Zone 2 | €100k – €500k | 0.3% p.a. |
| Zone 3 | €500k – €2M | 0.15% p.a. |
| Zone 4 | €2M – €10M | 0.08% p.a. |
| Zone 5 | > €10M | 0.04% p.a. |
Minimum fee: €39/month · Portfolio budget is self-declared once per year.
Optional Add-ons
How It Works
Personally Guided From Day One
No digging through documentation. I personally guide you through every step – as much or as little as you need.
Personal Demo
We get to know each other. In a 15-minute tour I show you Projex using your actual projects and answer all your questions.
Request DemoData Migration
I transfer your existing Excel lists into Projex. You keep all historical data and start immediately with a clean, structured system.
Training & Go-Live
I train your team on-site or via video call. Afterwards you and your staff are fully independent – but I’m always just a message away.
Enterprise and Professional customers receive priority onboarding slots.
Testimonials
What Our Customers Say
Master of Science
Servus!
From Research Project to Real-World Solution
I am Thomas Fellner, a software engineer based in Vienna. Projex is the result of my Master's thesis at UAS Technikum Vienna. I saw how much NGOs struggle with complex Excel structures and wanted to build a solution that actually helps.
What started as a theoretical model was developed to market readiness in close cooperation with a Vienna-based NGO as a pilot customer. As a solo founder, I guarantee: I know every line of code and will personally support you during implementation.
"My goal is to make professional budget management accessible to organizations that would rather invest their time in their mission than in spreadsheets."
100%
Scientifically Grounded
Frequently Asked Questions
Everything you need to know about switching to Projex.